Alethia Talent Limited – Privacy Policy

Last Updated: 25/03/2025
(We’ll keep this policy updated whenever things change.)

Introduction

Welcome to Alethia Talent! We’re a recruitment agency dedicated to connecting great people with great companies. Your privacy matters to us, and we want you to feel comfortable with how we handle your personal information. This simple privacy policy explains what data we collect, how we use it, and how we keep it safe – all in a friendly, transparent way.

By using our services (for example, submitting your CV or contacting us), you trust us with your personal data. We take that trust seriously. We promise to use your information fairly and securely, and only as described here.

Personal Data We Collect

We only collect personal information that we genuinely need to help with your job search or our recruitment services. Here’s what we may ask for:

• Contact Details: Your name, email address, phone number, and maybe your mailing address – so we can get in touch with you.
• Professional Background: Your CV or resume, which includes your work history, skills, education, and any other details you choose to share about your professional experience.
• Social Media & Profiles: Links to your professional online profiles (like LinkedIn, Twitter, or a personal website) if you provide them. These help us understand your professional presence and network.
• Job Preferences: Information about what types of jobs you’re looking for, your career interests, desired locations, salary expectations, and availability.
• Right to Work: We might ask about your work authorization or immigration status.
• Additional Info You Provide: Anything else you decide to tell us – for example, references, a cover letter, or career goals. We won’t collect sensitive details unless it’s needed and you give us clear permission.

If you’re a client or partner, we’ll collect your work contact details and any relevant company info. We treat this with the same care as candidate data.

Website visitors: We may collect technical info (like IP addresses) and use cookies – but nothing personal. See our Cookie Policy for more.

How We Use Your Personal Data

• Finding You the Right Job: We match you with jobs based on your skills and preferences. We’ll only share your CV with employers if you agree first.
• Communicating with You: We’ll contact you about jobs, interviews, and updates.
• Career Advice & Updates: If you opt in, we’ll send you tips, job alerts, and news. You can unsubscribe anytime.
• Serving Our Clients: We use client info to understand their needs and help them hire.
• Improving Our Services: We may analyse trends (not personal info) to improve our work.
• Legal and Records: We may keep data to meet legal obligations or for business records.

We only use your data as explained above. No automated decisions will be made about you without human input.

Sharing Your Personal Data

We never sell your data. We only share it when:

• With Employers: If you’re interested in a job and give permission, we share your info with the hiring company.
• With Service Providers: We use trusted tools to help us (like email or database services). They follow privacy rules too.
• With Our Team: Our trained team members access your info only when needed.
• Legal Requirements: If legally required, we may have to share info with regulators or authorities.
• Business Transfers: If we’re acquired or merge, your data may transfer – but it’ll still be protected.

How We Protect Your Data

• Secure Systems: We use encrypted, secure systems to protect your data online and offline.
• Access Controls: Only authorised team members can access your data, and they are trained in data safety.
• Policies & Procedures: We have clear rules for handling your info safely.
• Encryption & HTTPS: Your data is scrambled during transmission.
• Backups: We back up important info and keep it secure.

No system is perfect, but we take all reasonable steps. If a breach happens, we’ll let you know right away.

Data Retention

We only keep data as long as needed:

• For Candidates: While you’re job-hunting and for a while after.
• For Clients: As long as we’re working together and as needed for admin.

We delete or anonymise data when it’s no longer needed. You can also ask us to delete your data.

Your Rights and Choices

You have rights over your data. You can:

• Access: Ask what data we have about you (called a subject access request).
• Correct: Fix anything that’s wrong or outdated.
• Delete: Ask us to remove your data (unless we legally have to keep it).
• Object or Restrict: Tell us to stop using your data for certain things, like marketing.
• Portability: Ask us to send your data to you or another agency in a simple format.
• Withdraw Consent: You can change your mind if you previously gave consent.

Just email us at contact@alethiatalent.com. We’ll respond quickly. If you’re unhappy, you can contact the UK’s Information Commissioner’s Office – but we’d love the chance to help first.

International Data Transfers

Sometimes we store or use services outside the UK. If we transfer your data, we’ll make sure it’s protected by:

• Only using countries with strong data protection laws
• Using legal contracts that protect your info
• Getting your consent when needed

If there are big changes to how your data is transferred, we’ll tell you.

Contact Us

We’re happy to help or answer any questions:

Alethia Talent Limited
Email: contact@alethiatalent.com
Phone: +44 (0)1173 704 794
Address: Henleaze House, 13 Harbury Road, Bristol, BS9 4PN, United Kingdom
(You’re welcome to write us a letter 😊)

Thank you for trusting us with your personal data. We aim to keep that trust by being open, respectful, and protective of your privacy.